Heart of Texas Network Consultants Blog

Tip of the Week: Rely Less on Your Printer

Tip of the Week: Rely Less on Your Printer

Going paperless these days is all the rage, even though we understand why some organizations like to keep their hardcopy documentation printed out and available. If you’re careful, you can minimize printing to reduce the costs associated with printing, while still keeping your critical files organized and at the ready.

Here are some ways you can adapt your office’s printing tendencies to match your goals.

Putting Together a Print Policy

Any policies or procedures you put together for your organization’s printing policy should be documented, in language that is both clear and concise, in a location where it’s readily accessible to your staff. It should include all of the following:

  • How many prints each department/user should make in a given period of time.
  • Which documents can be printed in color, and which should remain in greyscale.
  • Which documents should be produced in hardcopy, and which can remain digital.
  • Which pages from a given document actually need to be printed, and which can be omitted from the hardcopy.
  • The cases in which double-sided printing is an option.
  • Whether or not a document has received an initial proofreading.

These guidelines should be preferable ranges that you can change and adapt rather than those that remain static. You can never know when your business will require that you have hard copies of documents, so don’t be afraid to throw away the printing caps when you need to. That being said, placing a cap on your business’ printing will naturally save you quite a bit of capital through simple awareness of resources.

Using Network Printers with Print Management Software

This kind of organic decrease in printing will only get you so far. It’s more economical to invest in a network-attached printer that the entire office shares. This is great for your organization’s printing policy because it can give you key insights into your organization’s printing habits and provide ways to decrease waste. It also decreases the number of devices that need to be maintained.

Heart of Texas Network Consultants can provide your organization with a plethora of ways to take advantage of the latest printing technology. To learn more, reach out to us at (254) 848-7100.

Fix Any Bit of Data Leakage
USB PC Killer Terrorizes Private College


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, July 23 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Innovation Browser Network Efficiency Telephony Google Drive Mobile Office Two-factor Authentication Operating System Application Holiday Bandwidth Security Mobile Devices Communication Remote Computing Humor Smartphone Social Education Health USB Hardware Lithium-ion battery Router Apps Gadgets Best Practices Social Media Smartphones Internet Google Tech Term Maintenance Search Antivirus Microsoft Office Quick Tips Networking Productivity Government Hackers Computer Cybercrime Hard Drives Virtualization Printer Word Small Business Tip of the Week History Tech Support Microsoft Artificial Intelligence Managed Service Provider Network Security Internet of Things Malware Data Management Risk Management BDR communications Cybersecurity VoIP Going Green Business Business Continuity Vendor Management Productivity Wireless Windows 10 Phishing Unified Threat Management Business Management Android Vulnerability Software Miscellaneous Technology Money Saving Money User Error Passwords WiFi Users IT Services Wi-Fi Collaboration Tablet Employer-Employee Relationship IT Support Managed IT Services Hybrid Cloud Shortcut Upgrade Cloud Avoiding Downtime IT Support Server Disaster Recovery Data Security Laptop Mobile Computing Hosted Solutions User Tips Backup Office 365 The Internet of Things Spam Data Recovery Encryption Password VPN Data Backup Cloud Computing Windows Update Email Outsourced IT Workplace Tips Proactive IT Unsupported Software Current Events Gmail Business Intelligence Mobility Managed IT Services Mobile Device Management Bring Your Own Device Information Hacking Marketing Customer Relationship Management Automation Chrome Office BYOD Law Enforcement Ransomware Privacy Save Money Facebook Big Data Wireless Technology Best Practice Business Computing Office Tips OneNote Data App PowerPoint Windows 10 Alert Information Technology iPhone Telephone Systems Applications Windows 8 Computers Cost Management